Executive Assistant

Executive Assistant for investment house in Tel Aviv

• Liaison with clients, managing diaries, coordinating meetings, setting up conference calls, maintaining databases, handling travel arrangements, itineraries, including car rentals, accommodation.

• Basic book keeping – i.e. taking care of employees' expenses, preparing reports and expense sheets re office expenses.

• Experience from similar role.

• Fluent French, Hebrew and English

• Thrives under pressure, can handle stress, can multi-task.

• Excellent interpersonal skills.

• Service oriented team player.

• Willing and able to do overtime when required.

Please send your resumes with the Job Code: JB1017 to: jobs@2recrutiment.com and don't forget to mention the Jobs In Israel Blog in your cover letter.

Executive Assistant

Description:

High calibre executive assistant, responsible for all administrative functions relating to the management.

Duties:

* Manage heavy scheduling of calendars
* Interface/Greet internal and external staff, clients, attorneys, portfolio companies
* Manage all aspects of travel
* Handle investment documentations: wire transfers, closing documents, etc.
* Maintain confidentiality
* Generate expense reports and handle miscellaneous administrative tasks
* Organize and Maintain files, email, etc.
* Maintain contact information in NVP contact database (CMS)
* Data input to Investment Tracking System
* Manage/handle written correspondence
* Act as back-up for administrative team as needed

Requirements:

* Not more than 8 years in an high-level Executive Assistant role; VC experience preferred
* Career EA; Loves administrative work
* Ability to work in a fast-paced environment and work well under pressure
* Detail-oriented; Strong organizational skills; Focuses on what's important
* Ability to multi-task and prioritize work
* Excellent interpersonal skills-oral and written
* Accountable-Takes ownership of work; Can-do/make-it-happen attitude
* Able to work independently and to collaborate as part of the EA team
* Flexible -"rolls with the punches"; helps out where/when needed
* Strong computer skills - Outlook, Word, Excel, Internet savvy
* Positive attitude and sense of humor; Easy going, fun
* Grace under fire; tactful, savvy; Ambassador for the VC

Relevant CVs should be sent to susie.marks@duet-hr.com and mention the blog!